Bill My CarDealership Software
Car Billing, Car Invoicing and Car Dealership Management App
Search for car billing, car invoicing or a car dealership app and you get two kinds of results: generic billing software that has never heard of a chassis number, and heavy dealer management systems priced for franchise showrooms. The independent dealer selling ten to thirty cars a month needs something in between: an app that does the billing, the invoicing and the dealership management in one place, priced for one dealership.
That is the whole idea behind Bill My Car, and this page explains what each of those three words should actually mean.
Car billing
A car bill is the proof of sale: buyer, vehicle, price, date. For a dealership it must carry the details a generic bill format never has room for: registration number, chassis number, engine number, model, year and owner serial. Hand-writing that set takes half an hour per sale and one wrong engine number can stall the RC transfer for weeks.
In Bill My Car you enter the buyer and vehicle once, and the car bill is print-ready in under two minutes, A4, with your dealership name, logo and payment QR on it. Non-GST bills for unregistered dealers come from the same entry.
Car invoicing
Invoicing is billing with tax done right. Registered dealers sell used cars under the GST margin scheme: tax is calculated on your profit margin, not the full sale price. Get that wrong on the invoice and you either overcharge the buyer or underpay GST.
Bill My Car calculates GST on used cars automatically, shows CGST and SGST correctly, applies HSN 8703, and lets one sale carry both a GST and a non-GST price where the deal needs it. See the car invoice format for India for what a compliant invoice must contain.
Car dealership management
Billing and invoicing close the sale. Dealership management is everything around it, and the same entry should feed all of it:
- RTO paperwork. Form 29 and Form 30, Form 28 NOC, hypothecation forms 34 and 35, and the rest of the ownership transfer set, pre-filled from the invoice.
- Sale letters. Vehicle sale agreements in English, Hindi, Marathi and Gujarati, with the chassis and engine numbers carried over.
- Stock. Every car tracked with status, cost and days in stock, flipped to sold the moment the bill is made.
- Leads. A five-stage buyer pipeline with one-tap WhatsApp contact and conversion stats.
- Secure storage. Every PDF saves automatically to your own Google Drive, organised per deal, unlimited, and yours forever.
Why one app instead of three
Separate billing software, a stock spreadsheet and a lead diary all hold copies of the same facts, and the copies drift. One record per car and one record per buyer, reused everywhere, is what makes an all-in-one dealership app faster than the sum of its parts.
Bill My Car is built only for Indian car dealerships: used, pre-owned and new. It runs in the browser on any phone or desktop, starts free, and one entry produces the bill, the invoice, the sale letter, the RTO forms and the filed PDFs. If you are comparing options first, start with choosing dealership management software.
Billing, invoicing and paperwork. One app.
Bill My Car turns one invoice into GST & non-GST bills, sale letters, Form 29, Form 30 and delivery notes, auto-filled and ready to download. Built for Indian used-car dealers.
Try Bill My Car free →Frequently asked questions
What is a car billing and invoicing app?
An app that creates the bill or invoice for a vehicle sale: buyer details, vehicle details with chassis and engine numbers, price, and GST if the dealer is registered. A good one also produces the sale letter, delivery note and RTO forms from the same entry, because a car sale is never just the bill.
Can one app handle car billing, invoicing and dealership management together?
Yes, and it should. The bill, the RTO paperwork, the stock record and the buyer lead all describe the same sale. Bill My Car generates the invoice, sale letter and every RTO form from one entry, updates stock, records the lead conversion, and files the PDFs in your own Google Drive.
Is car billing different from car invoicing?
In daily dealership use they mean the same document: proof of the vehicle sale showing buyer, vehicle and amount. The difference appears with GST: a GST invoice shows the tax breakup calculated on the dealer's margin, while a plain car bill for an unregistered dealer shows no tax.
Where does a car dealership app store the documents?
Most tools keep files on their own servers, which means limits and lock-in. Bill My Car saves every PDF straight to the dealer's own Google Drive, organised per deal, with no storage cap. The archive stays yours even if you stop using the app.
Does Bill My Car work on mobile?
Yes. It runs in the browser on any phone or desktop, so billing, invoicing, stock updates and lead follow-ups work from the showroom floor, the yard or home.