Bill My CarCar Bills & Invoices
Car Bill Format: How to Make a Car Bill (Free Template)
A car bill is the document you hand over on every sale: it records the vehicle, the buyer and the amount paid. Whether you call it a car bill, a car invoice or a cash memo, the format is what matters. Get it right and the rest of the paperwork follows cleanly.
This guide shows the correct car bill format for India, with a free template you can copy.
A sample car bill generated with Bill My Car. Sign in to BillMyCar.in and generate yours, auto-filled, in seconds.
What a car bill must include
A clean car bill has four blocks:
Seller details
- Name and address (dealership or individual)
- Phone, and GSTIN + PAN if you are GST registered
Buyer details
- Full name and address
- Phone number
Vehicle details
- Registration number
- Make, model and variant
- Year of manufacture
- Chassis number and engine number
- Colour and kilometres driven
Sale details
- Bill number and date
- Sale amount (and tax breakup if it is a GST bill)
- Payment received and balance
- Signature of seller and buyer
Always capture the chassis and engine numbers. They carry straight into Form 29 and Form 30 for the RTO transfer, so recording them on the bill saves you retyping later.
GST bill vs cash bill
There are two versions of a car bill:
| GST bill | Cash bill / memo | |
|---|---|---|
| Who issues | GST-registered dealer | Private seller or unregistered dealer |
| Tax shown | CGST + SGST on the margin | No tax rows |
| Also called | Tax invoice | Bill of sale, cash memo |
Most registered dealers bill under the GST margin scheme, where tax applies only to the profit margin. See GST on used cars and the car invoice format for the exact layout.
Free car bill template
Copy this skeleton:
[Dealership name, address, GSTIN/PAN] Bill No: ____ Date: ____
Bill to (buyer): name, address, phone
Vehicle: reg no | make/model/variant | year | chassis | engine | KM
Amount: sale price (+ CGST/SGST if GST bill)
Payment: received ____ balance ____
Seller signature ________ Buyer signature ________
How to make a car bill online
Hand-writing every bill is slow and the details never carry into your other documents. The faster way:
- Enter the buyer and vehicle once.
- Pick GST or non-GST.
- Download a clean, print-ready A4 bill.
The same details then flow into your sale letter and RTO forms, so you never type them twice.
Common mistakes to avoid
- Skipping the chassis and engine numbers (you need them for Form 29 and 30).
- No bill number sequence, which makes your books hard to audit.
- Charging GST on the full price instead of the margin (for margin-scheme dealers).
- No buyer signature.
A car bill takes one minute when the details fill themselves. That is exactly what Bill My Car is built for.
Make a car bill in 60 seconds
Bill My Car turns one invoice into GST & non-GST bills, sale letters, Form 29, Form 30 and delivery notes, auto-filled and ready to download. Built for Indian used-car dealers.
Try Bill My Car free →Frequently asked questions
How do I make a car bill?
Add the seller, buyer, vehicle and price details, then download a print-ready bill. With Bill My Car you enter the deal once and the car bill, sale letter and RTO forms all fill from the same data.
Is a car bill the same as a car invoice?
In everyday use, yes. Both show the vehicle, the buyer and the sale amount. A GST invoice additionally shows the tax breakup (CGST and SGST). A plain car bill or cash memo has no tax rows.
Is a car bill compulsory?
A bill is your proof that the vehicle changed hands, for what amount and on what date. It protects buyer and seller and supports the RTO ownership transfer, so you should always issue one.