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Car Invoice Format India: GST & Cash (Free Template)
A car invoice is the bill that proves a vehicle was sold, to whom, and for how much. In India the format depends on one thing: whether you are GST registered. This guide gives the correct car invoice format for both cases, plus a free template.
It pairs with our car bill format guide. A "car bill" and a "car invoice" are the same document in everyday use; the invoice simply tends to show the tax detail.
A sample GST car invoice generated with Bill My Car. Sign in to BillMyCar.in and generate yours, auto-filled, in seconds.
The two car invoice formats
| GST car invoice | Non-GST invoice (cash bill) | |
|---|---|---|
| Who issues | GST-registered dealer | Private seller / unregistered dealer |
| Tax shown | CGST + SGST (usually on margin) | None |
| Best for | Registered dealerships | One-off and private sales |
Fields every car invoice needs
- Seller: name, address, GSTIN and PAN (GST invoices)
- Buyer: name, address, phone
- Vehicle: registration number, make/model/variant, year, chassis number, engine number, KM
- Sale: invoice number, date, amount, payment received and balance
- Tax (GST only): taxable margin, CGST, SGST
- Signatures: seller and buyer
GST car invoice (margin scheme example)
Sale price (agreed) Rs 5,20,000
Purchase price Rs 5,00,000
Margin (taxable value) Rs 20,000
CGST @ 9% Rs 1,800
SGST @ 9% Rs 1,800
Total payable Rs 5,23,600
That 9% + 9% is the unified 18% GST rate on used cars, applied only to your margin. Read the full picture in GST on used cars and the margin scheme guide.
Non-GST car invoice (cash bill)
Vehicle: MH12AB1234, Honda City 2019
Agreed price Rs 5,20,000
Advance received Rs 50,000
Balance on delivery Rs 4,70,000
Free template to copy
- Header: dealership name, address, GSTIN/PAN, logo
- Invoice number and date
- Bill to: buyer name, address, phone
- Vehicle block: reg, make/model, year, chassis, engine, KM
- Amount block: price (plus margin and CGST/SGST if GST)
- Payment: received and balance
- Signatures
Make a vehicle invoice in seconds
Typing a car invoice by hand, then a sale letter, then Form 29 and Form 30, means entering the same buyer and vehicle four times. Capture the deal once in Bill My Car and every document fills itself. If you sell pre-owned cars specifically, see the used car invoice format.
Make a car invoice in 60 seconds
Bill My Car turns one invoice into GST & non-GST bills, sale letters, Form 29, Form 30 and delivery notes, auto-filled and ready to download. Built for Indian used-car dealers.
Try Bill My Car free →Frequently asked questions
What is the correct car invoice format in India?
A car invoice needs the seller and buyer details, the vehicle (registration, make/model, chassis and engine numbers), the sale amount, and the tax breakup if it is a GST invoice. Date and invoice number are mandatory.
What is a car GST invoice?
A GST car invoice is issued by a GST-registered dealer and shows CGST and SGST. Most used-car dealers charge GST only on the margin (sale price minus purchase price) under the margin scheme.
Can I make a car invoice online for free?
Yes. Bill My Car lets you create a GST or non-GST car invoice in seconds, then reuse the same details for the sale letter and RTO Form 29 and 30.