Bill My CarInvoicing and Billing
How to Make a Car Bill in 2 Minutes: The Faster Way for Used-Car Dealers
Every used-car sale generates 6-8 documents. Every one shares the same buyer name, vehicle number, chassis number, and engine number. This guide covers what information you need, which invoice type applies, and how to get the whole bill done in under two minutes.
What is a car bill?
A car bill is the document that records a vehicle sale. It shows who sold the car, who bought it, which vehicle (by registration, chassis, and engine number), at what price, and on what date. It is required for the RTO ownership transfer, insurance transfer, and any future dispute resolution.
Information you need
- Buyer: full name, complete address, phone number
- Vehicle: registration number, chassis number, engine number, make, model, year, colour, fuel type
- Transaction: sale price, advance paid, payment mode, sale date
- Odometer reading at handover
- Dealer: name, address, GSTIN (if registered), PAN, HSN code (8703 for cars)
GST or non-GST?
- GST-registered dealer: issue a GST invoice. GST applies to the margin only (sale price minus purchase price) under Rule 32(5) of the CGST Rules, 2017. Rate: 18% on margin.
- Unregistered dealer or private seller: issue a non-GST bill. No GST charged.
Manual vs software
Manual billing takes 25-33 minutes per sale. Bill My Car reduces this to under 2 minutes by auto-filling the sale letter, Form 29, Form 30, delivery note, and terms sheet from one invoice entry.
What a car bill must include
Seller name and address, GSTIN and PAN (if registered), buyer name and address, invoice number and date, vehicle registration number, chassis number, engine number, make/model/year/colour, odometer reading, sale price, GST breakup (if applicable), HSN code, payment terms, seller's signature.
Related
Stop retyping the same details on every form
Bill My Car turns one invoice into GST & non-GST bills, sale letters, Form 29, Form 30 and delivery notes, auto-filled and ready to download. Built for Indian used-car dealers.
Try Bill My Car free →Frequently asked questions
What information do I need to make a car bill?
You need the buyer's name and address, your dealership name and address, vehicle registration number, chassis number, engine number, make, model, year of manufacture, colour, odometer reading, sale price, and the date of sale. For GST invoices, you also need your GSTIN and HSN code (8703 for passenger cars).
Do I need to give a GST invoice for a used car?
Only if you are a GST-registered dealer. Unregistered dealers and private sellers issue non-GST bills. Registered used-car dealers pay GST only on the margin (sale price minus purchase price) under Rule 32(5) of the CGST Rules, not on the full vehicle value.
Is a car bill legally required?
Yes. A car bill is required for the RTO transfer process. The buyer needs it to file Form 30 and update insurance. Without a bill, the sale has no legal record and disputes become hard to resolve.
Can I make a car bill on my phone?
Yes. Bill My Car works on mobile browsers. Fill in the buyer and vehicle details once and all documents including the invoice, sale letter, Form 29 and Form 30 generate automatically and can be downloaded as PDFs on your phone.